Session 5
Your company are going to set up a video conference with another company (they bought your company) you are going to discuss how people will be re-assign some staff to other job.
Think of following element:
- preparation : which element you need to consider? (room and equipment)
- content : how will you structure the video conference? Will you send some material in
advance, will you have an agenda?
- Closing : what will be the planned outcome, what happens if you do not achieve it?
Use the ideas explored in today’s lecture
Write a narrative with the above elements in 300 words in your blog
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Video Conference Narrative
In order to make a video conference, a well preparation and organization on both companies is required to make sure everything will work properly. For instances, how is the sound? Where should the microphone position be placed to make the voice clear? How was the LAN to do the data transfer? How does the webcam? What the room lay out? So in this section, the company will check on the equipment such as decoder, modems, webcam, microphone, projector, network to ensure it will run as it should be.
A suitable time arrangement such as deciding on day, date, and time for both companies will be one of the most important things to do especially with the time differences and schedule between our company and another. However, it might be difficult to find a convenient time for both companies. Therefore, we have to be more flexible about the time and have a clear discussion about it with both perspectives previously by phone or email. We need to consider meet the convenient time for us might be the inconvenient to another.
Because we held the meeting from a distance, both companies have to make the meeting in a comprehensive way to avoid any unambiguous. In this case, material and agenda will be certainly useful to be spread beforehand as it will inform participants about what each to prepare. Our company will make sure that all the participants should have the access of our employee information that will be shifted in advance, to give them a process to learn and make a consideration about it. The information will include their detail to gives a view of who they are, how their performance in our company, what are their achievement, etc. We also will use agenda to organize our meeting so it will not waste the time and keep the participant stay on focus. It also gave the participant a gist about how the meeting will happen and certainly it will give them a process to learn about the meeting schedule itself. To prevent a noisy along a meeting, the meeting will be conducted by a chairman on both sides. However, the other participants will be also welcome to speak up their opinion and added their point of view during the meeting.
After all the preparation are finished and the video conference ready to be held, what will happen on the meeting are both sides will introduce each other, who are the participants and their role on the company. After it finished, our company will explain about the agenda of meeting. We will introduce the employee background (from the slide) and give the other company some perspective about it. Then, our chairman will give the reason or reference why they are being shifted and how we will use the approach. Finally, we will do an open discussion about it, hearing what other side perspective, and it will lead us to the conclusion at the end. Nevertheless, there is always a failure possibility in order to deliver the information from video conference although the preparation had been done properly. If this happen, the chairman could speak each other in a closed discussion afterwards or they arrange to make a real meeting.
A suitable time arrangement such as deciding on day, date, and time for both companies will be one of the most important things to do especially with the time differences and schedule between our company and another. However, it might be difficult to find a convenient time for both companies. Therefore, we have to be more flexible about the time and have a clear discussion about it with both perspectives previously by phone or email. We need to consider meet the convenient time for us might be the inconvenient to another.
Because we held the meeting from a distance, both companies have to make the meeting in a comprehensive way to avoid any unambiguous. In this case, material and agenda will be certainly useful to be spread beforehand as it will inform participants about what each to prepare. Our company will make sure that all the participants should have the access of our employee information that will be shifted in advance, to give them a process to learn and make a consideration about it. The information will include their detail to gives a view of who they are, how their performance in our company, what are their achievement, etc. We also will use agenda to organize our meeting so it will not waste the time and keep the participant stay on focus. It also gave the participant a gist about how the meeting will happen and certainly it will give them a process to learn about the meeting schedule itself. To prevent a noisy along a meeting, the meeting will be conducted by a chairman on both sides. However, the other participants will be also welcome to speak up their opinion and added their point of view during the meeting.
After all the preparation are finished and the video conference ready to be held, what will happen on the meeting are both sides will introduce each other, who are the participants and their role on the company. After it finished, our company will explain about the agenda of meeting. We will introduce the employee background (from the slide) and give the other company some perspective about it. Then, our chairman will give the reason or reference why they are being shifted and how we will use the approach. Finally, we will do an open discussion about it, hearing what other side perspective, and it will lead us to the conclusion at the end. Nevertheless, there is always a failure possibility in order to deliver the information from video conference although the preparation had been done properly. If this happen, the chairman could speak each other in a closed discussion afterwards or they arrange to make a real meeting.
1 comment:
This is a good regarding theVideo Conference
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